Executive Personal Assistant

About the Role

We’re looking for a grounded, emotionally intelligent professional to serve as a trusted Executive Personal Assistant to our President, Brent VanHaren someone who brings both strategy and heart to the work they do.

This role combines high-level partnership with hands-on execution, managing tasks, projects, and logistics while also helping steward Brent’s time, energy, and focus toward what matters most.

If you thrive in a role that blends strategic thinking, thoughtful challenge, and organizational precision — and you’re motivated by relationships, excellence, and results this could be the perfect fit.

Must-Have Traits

• High Emotional Intelligence: You read the room, stay composed under pressure, and communicate with compassion and clarity.

• Proactive Communicator & Challenger: You’re comfortable speaking truth to power with warmth, honesty, and directness.

• Strategic & Systems-Oriented: You think in terms of goals, patterns, and priorities, translating vision into actionable plans.

• Protective of Time and Energy: You naturally see the big picture and help build rhythms that align with what matters most.

• Aligned with Our Culture: You’re relational, humble, mature, and grounded not driven by ego or hierarchy.

Key Responsibilities

• Calendar Ownership & Rhythm-Building: Design and manage the calendar to reflect strategic priorities and personal boundaries.

• Inbox & Logistics Triage: Manage communication flow with discernment, surfacing what matters and offering proactive recommendations.

• Accountability Partner: Ask the hard questions: “Are you spending time where it matters most?” Speak up when overextension or avoidance shows up.

• Project Coordination: Support execution and follow-through on key initiatives and commitments.

• Thought Partnership: Serve as a trusted sounding board; challenge assumptions, co-create better solutions, and bring clarity to complexity.

What Success Looks Like

• Communication and decision-making happen smoothly and with intention.

• You operate as an extension of Brent’s values and voice — trusted, respected, and proactive.

• Projects move forward with clarity, follow-through, and shared accountability.

• Brent’s time, energy, and focus are consistently aligned with strategic priorities.

Requirements

• Demonstrated ability to manage complex calendars, competing priorities, and fast-moving logistics with discretion and efficiency.

• Strong project management skills able to track initiatives, follow up on action items, and ensure consistent progress.

• Exceptional written and verbal communication skills, clear, concise, and adaptable to different audiences.

• High proficiency with productivity tools (Google Workspace or Microsoft 365, Slack, Notion, Asana, or similar systems).

• Strong judgment and confidentiality trusted with sensitive information and capable of anticipating needs before they arise.

• Experience in a dynamic, fast-paced environment where priorities shift, calm under pressure and comfortable with ambiguity.

• Must possess a valid driver's license, and be able to pass background screening and drug test (including marijuana) (our Security License with the State of Michigan requires thorough background checks and places certain restrictions on hiring)

• Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers.

• Must be able to lift and carry up to 25lbs.

  Mindset & Approach

• Deep emotional intelligence and maturity; you listen well, build trust quickly, and communicate with empathy and candor.

• Systems thinker who naturally looks for patterns and ways to create structure that supports priorities.

• Comfortable giving and receiving feedback; you can challenge with warmth and stand firm with grace.

• Growth-oriented, you enjoy learning, refining processes, and helping a team or leader evolve.

• Strong sense of boundaries and time stewardship, able to discern what’s urgent vs. important and help others do the same.

SecurAlarm Systems is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.